Keep stock and purchasing in one workspace. Check what is available before committing it, and follow the record when a quantity is questioned.
Free public Alpha 2. Fictional sample shop. No account needed.
Use made-up data in a desktop browser.
More may already be on the way.
You check a shelf and it looks low. Before ordering more, you need to know whether a supplier still owes you stock, and how much of what you have is already set aside.
In VectisERP, you can check the on-hand and available quantities, then follow the purchase order through what arrived and what is still due. Your next order can start from those records, rather than the shelf total alone.
See how stock and orders connectA stock total tells you where the record stands now. It should also let you get back to the delivery, pick or count that changed it, especially when someone questions the number.
Say a supplier delivers only part of an order. You record what turned up, and the rest stays open for follow-up. You can see what is still owed without digging through delivery notes. If it will not arrive, close the balance with a reason.
Fictional sample: 10 gallons ordered, seven received, three still due.
If stock looks lower than expected, you should not have to ask everyone to remember the day. Follow the receipts, picks and corrections for that item. See what was posted, when it happened and the user recorded against it, then open the source record for the detail.
If the shelf and the screen disagree, the next order or pick could be based on stock you do not have. Compare the counted and recorded quantities, review the difference, then apply the correction. The adjustment keeps its own record so you can check it again later.
Having ten units on hand does not mean all ten are free to pick. Some may be reserved or blocked. VectisERP checks the available balance before it records a pick, so those quantities stay out of what can be used.
Scan or type the item code against an open customer order, then confirm the quantity. An unknown code or an invalid amount must be corrected first. For batch items, expired, restricted or insufficient batches cannot be picked.
When stock is low, you need context before buying more. An item that moves every day calls for a different conversation from one with no recent picks. Insights brings current stock and recorded activity together, giving you a clearer place to start.
You may want someone to pick orders without letting them change purchasing or supplier records. Another person may need those screens as part of their job. Roles give you a way to set those boundaries without treating everyone as an administrator.
VectisERP has counter, purchasing and supervisor presets, plus custom access by application area. Team sign-in and enforcement are not active in the public alpha; it opens as the sample owner.
Check team access in the demoStart with how many different items you manage. Then consider who needs access and how far back you may need to look when a stock number is questioned. Those are the things separating the plans below.
These paid plans are proposed. Subscriptions are not open yet, and prices, limits and services may change.
One counter or a small stockroom
$49/ month, USD
A growing catalog and a small team
$99/ month, USD
Large catalogs and busy teams
$199/ month, USD
Planned for every plan
Getting started brings up practical questions about your catalog, scanners and team. These answers explain what works today and what still needs to be built.
Ask about your setupUse a fictional sample shop with 120 items, 10 suppliers and 10 purchase orders to judge the stock workflows before committing to the product. No account is needed. Try receiving, picking and count review with made-up data in a desktop browser at least 1027 pixels wide. Customer orders are preloaded; you can pick against them but cannot create new ones. This alpha is not ready for live business records. There are no team logins and no cloud sync.
You can preview counter, purchasing and supervisor roles, or define custom access to application areas. This shows how responsibility can be divided without giving everyone the same controls. The public demo opens everyone as the sample owner: members cannot sign in, and the role settings do not enforce restrictions in this demo. Live team access is not available yet.
VectisERP connects inventory and purchasing, from an order through receiving, picking and count adjustments. It is useful when a total alone does not answer what is still due, what is available to pick or why a quantity changed. It does not do accounting, payroll or production planning.
Yes. A CSV import gives you a way to bring in a catalog without entering every item again. Review the preview in Master data load and fix any flagged rows before saving. Use made-up items in the public demo. You can also add items individually and export the catalog.
A keyboard-mode USB or Bluetooth scanner enters the code for you, then sends Enter. It can replace typing the item code during stock work. Check your scanner with the demo, since we have not tested every model. Manual entry is also available. Phone scanner pairing is switched off in the public demo.
The missing quantity should remain visible for supplier follow-up. Receive only what arrived against the purchase order and leave the rest open. If the supplier cannot fill it, close the remainder with a reason; stock already received stays as it is. A mistaken receipt can be reversed with a reason, with the original and correction linked. The reversal is refused if it would leave the item or batch with a negative quantity.
Entering a count does not immediately overwrite stock. The count document keeps the recorded and counted quantities separate, so you can review each difference before posting an adjustment. All lines must be counted before the document can be posted. The posted change receives a movement record, giving you a way to check the correction later.
Yes. Movement history helps you investigate a changed balance through receipts, picks, adjustments and imports, with quantities, dates and recorded users. Item history separately shows edited fields and their before and after values, so an item edit is distinguishable from a stock movement. The demo uses sample user labels, and its history ends with the browser-tab session; it is not a permanent business archive.
Yes. For items where the batch matters, each batch has its own quantity and can carry an expiry date and the supplier's lot number. Picking suggests the eligible batch that expires first. Expired and restricted batches are excluded, so they are not treated as available just because the item has stock.
There are no live integrations today, so nothing synchronizes with accounting software or an online store. You can export the catalog and history to CSV for review elsewhere. If automatic synchronization is essential to your process, factor that limit into your evaluation.
This version keeps one total quantity per item. Locations and bins help identify where an item is kept, but they do not maintain a separate balance for each warehouse. A business that needs independent warehouse quantities would need that capability before using VectisERP for the job.
Download a PDF or Excel copy to send through your own email, then record when it was sent and confirmed. That keeps the purchasing record with the order. VectisERP does not email the supplier for you, and downloading a file does not mark the order as sent.
The sample workspace is for evaluation, using made-up information. Changes stay in this browser tab and normally survive a refresh, but closing the tab ends the session. That includes the items in any CSV you upload. Feedback and email signups are sent to our server separately from the demo.
Choose a familiar stock task and follow it through. Make a pick, check the new balance and open the movement behind it. You will have something concrete to compare with the way you work today.
Worked examples to help you choose a stock method, read your numbers and give items useful codes.
